Compliance Software

Compliance software is a tool designed to ensure that both buildings and organisations remain compliant with industry regulations, standards and law. It automates the process of tracking, managing and reporting compliance-related activities.

Key Features

Here are some examples relating to commercial real estate:

Safety laws

Fire safety: Fire Safety (England) Regulations 2022, Regulatory Reform (Fire Safety) Order 2005 and fire risk assessments

Gas safety: Gas safety legislation and annual inspections by a registered gas safety engineer

Electrical safety: Ensuring the electrical system is safe

Asbestos surveys: Asbestos surveys as required by legislation

Maintenance and repair laws

Structural repairs: Landlords are usually responsible for structural repairs, such as foundations and flooring

Maintenance of communal areas: Landlords are responsible for ensuring that communal areas are safe

Energy efficiency laws

Minimum Energy Efficiency Standards (MEES): Eligible rented properties must have an Energy Performance Certificate (EPC) rating of no worse than E

Other laws

Disability Discrimination Laws

Bribery Act 2010

Smoke-free premises legislation

The Code for leasing business premises in England and Wales sets out the responsibilities of both landlords and tenants.

Some Compliance Software will keep track of changes in laws and regulations relevant to the associated organisation

Document Management: Stores and manages compliance-related documents, ensuring they are up-to-date and accessible

Audit Management: Facilitates internal and external audits by organising and providing necessary documentation

Risk Management: Identifies, assesses and mitigates compliance risks

Training and Reporting: Provides training modules for employees and generates reports on compliance status

Benefits

Improved Efficiency: Automates repetitive tasks, saving time and reducing manual errors

Enhanced Accuracy: Ensures compliance data is accurate and up-to-date

Risk Mitigation: Helps identify and address compliance risks before they become issues

Better Decision Making: Provides insights and analytics to support informed decision-making